We are hiring! Assistant Artist Manager

We are seeking a part time Assistant Artist Manager to start immediately for a part time, fixed term 6 month appointment in the first instance. DEADLINE: Monday 18th April 2022

The role is wide ranging, with involvement in every stage of the development of our artists on the two year CMF Artist Programme. The post-holder will get to know the artists personally over this period, supporting them from the day they perform in their live audition through CMF recitals and external concerts, photoshoots, CD and video recordings, commissions and other projects. The Assistant Artist Manager will be directly involved in producing marketing materials and liaising with promoters, venues and festival directors, arranging contracts, negotiating fees, producing programmes and schedules, supporting and working with the Director, the Artist Manager, the Director’s Assistant and the Communications and Events Officer.

Reports to: Dr Clare Taylor, City Music Foundation Managing Director

Fixed term 6 month contract with possible extension.

Hours: Part time 16-20 hours a week to begin. 

Educational Attainment: To degree level or beyond, via university or conservatoire

Requirements:
– A genuine and in-depth knowledge of and enthusiasm for classical music (and jazz too if possible)
– A confident, outgoing and empathetic manner when dealing with people
– Excellent verbal and written communications skills, with ability to nurture relationships with artists
as well as external stakeholders
– The ability manage a diverse and rapidly changing workload and to work well under pressure and
flexibly when required (including evenings and weekends)
– Ability to work autonomously when required, whilst remaining a team player and communicating
fully with colleagues, sharing work when appropriate
– Attendance at CMF events helping with the physical work as required
– Accurate IT skills, including Microsoft Office, and preferably website admin and design software
– Ability to create marketing and communications materials and develop sales and PR strategies
– An understanding of budget management and financial control

Experience:
– Previous employment within the music industry in artist management or administration
– Experience of event management with professional musicians and other events
– Confident and articulate telephone manner
– Excellent writing skills
– Accurate proofreading
– Smart ‘front of house’ manner

Key responsibilities:
With Artist Manager:
• Check and issue CMF Artists Agreements each year when they join and CMF Alumni
Agreements when they finish with CMF
• Arrange and attend initial meetings with all new artists and with the MD to discuss priorities
for working with each artist, and continue regularly to be in touch with artists
• Help arrange photography of new CMF artists
• Maintain records of all elements of CMF artists’ support and budget committed
• Keep detailed records, producing and updating a Task Sheet for each event or series
• Share workload to promote CMF artists to venues, festivals and other organisations and
negotiate fees and contracts
• Help manage strategic partnerships with venues, festivals, sponsors and other organisations
involved in the Artist programme
• Help organise and manage all elements of artist’s projects, which may include
commissioning new music, recording CDs and making videos
• Help deliver the programme for the International Artist exchange
With Communications and Events Officer:
• Co-ordinate processing of all applications from candidates for two stage audition process to
identify City Music Foundation Artists
• Ensure CMF artists events are attended by agents and music critics
• Work on PR with the team (and periodically with externally contracted PR personnel) to
ensure maximum publicity for the artists, their concerts, recordings and other CMF projects
• Work with the Communications Officer on publicity, marketing, PR, social media,
newsletters, websites, programme notes etc
• Update Mailchimp mailing lists
• Reporting to team if our website is not up to date, and helping keep it up to date
With Director’s Assistant:
• Book and contract CMF artists for internal CMF events: concert series’, residencies,
partnerships, fundraisers and other projects
• Preparing artists’ biographies in various formats, gathering information from artists
• Recordings: gathering material from the artists (chasing them up if needed)
• Assist MD as required on aspects of the educational part of the CMF Artists Programme
General
• Assist in office management, attend board meetings, taking minutes
• Writing some news items for newsletters and website
• Be available by phone or in person for day to day support for musicians
• Work with the CMF Team on concert management and marketing
• Proofreading
• Attending daytime and evening CMF events as scheduled
• Physical help with staging, lights, music stands, programmes, tickets, ushering etc
• Proficiency with Microsoft Word, Excel, Canva.
• Promote CMF and all its charitable work at all relevant events and occasions

Contract overview:
• Part Time
• Fixed term 6 months initially
• Remuneration : £21,000 per annum pro rata
• Hours: 16 to 20 hours per week, plus additional hours for evening events

To apply please email a letter and an up-to-date CV to clare.taylor@citymusicfoundation.org
Deadline for applications: Monday 18th April 2022 at 5 pm
Interviews mid-April with a view to start in early May

More about the charity at www.citymusicfoundation.org