We’re recruiting for a Communications & Events Officer to join our team based in Smithfield, EC1.
We are looking for someone educated to at least degree level with a real knowledge of and passion for classical music (and jazz, if possible), as well as a love of social media and experience in marketing and publicity. The post-holder will be involved in all aspects of the two-year CMF Artist Programme, specifically from the angle of marketing, publicity, PR and communications. You will be promoting the work of CMF itself, current CMF artists and alumni, events and recitals, developing networks and relationships – all of which also impacts on fundraising. You will work with the Director and Artist Manager on developing content for campaigns. In addition, the role includes managing logistics of CMF events, and organising and running the annual applications process.
Experience of and proven effectiveness with social media
marketing, publicity and communications in the Arts sector is essential, as
well as excellent research and writing skills. Computer skills are required,
including Microsoft programmes and design software, plus experience of
administrating websites and managing social media accounts and content. The
successful candidate must be able to work independently, multi-tasking and
prioritising the workload, but will also be part of a close-knit team on a
daily basis. Communication is central to the role, face-to-face, by telephone
and email, and the post-holder will need to be confident and effective in these
skills. Attention to detail is a key requirement, to ensure accurate record
keeping, invoices and budgets. We encourage all team members to attend artists’
concerts as much as possible and build networks within the industry, and this
can result in long days.
Reports to: Dr Clare Taylor, City Music Foundation Managing Director
Full-time, permanent role (with 4-month probationary period + 8 weeks’ notice
thereafter)
Salary £23,000 to £26,000 (negotiable depending on experience)
Pension: Workplace pension with Aviva, with employer contribution
Hours: 9.30am
– 6pm Monday to Friday (with one hour for lunch, total 37.5 hours) with
additional hours for which overtime is not payable
Essential criteria:
Educational Attainment: degree level or beyond, via university or conservatoire
Excellent knowledge and appreciation of classical music
Experience of and proven effectiveness with social media marketing, publicity and communications in the Arts sector
Experience of planning and managing events in the Arts sector
Excellent telephone, research and writing skills (including editing & proof-reading)
Ability to prioritise and work to deadlines
Proven team-working ability and flexibility to cover additional roles when required
Skilled with Microsoft Office including Word, Outlook and Excel
Minimum of 2 years previous employment in the Arts sector (preferably classical music)
Desirable experience:
Successfully marketed a classical music event using social media
Taken the lead in planning and managing a classical music event
Proven ability to write intelligently and engagingly about classical music
Managed a PR campaign and engaging with online, print, and broadcast media
Demonstrable skills on a design platform, such as Canva, InDesign or Photoshop
Managing websites and social media on a day-to-day basis
Dealing with a wide range of stakeholders, both internally and externally
Key responsibilities include, but are not limited to:
Communications
Write, design and send fortnightly and extraordinary newsletters using Mailchimp to share CMF news and events
Manage and add-to mailing lists in accordance with GDPR regulation
Write news articles for CMF website
Manage CMF’s PR by sharing news and events with online, print, broadcast and media outlets through Press Releases
Use own networks and contacts to enhance reach and reputation of CMF
Marketing
Market CMF concerts and events through social media (Twitter & Facebook)
Design, arrange printing for, and disseminate physical marketing materials
List concerts on relevant online listings websites
Engage with online, print, and broadcast media outlets to secure previews, reviews, appearances, airplays, and social media shares
Tap into local networks to market concerts to local audiences, residents and workers
Event Planning and Management
Plan and manage logistics for all CMF events (lunchtime recitals, evening concerts, albums launches, and fundraising events)
Design and arrange printing for all event programmes
Write programme notes for event programmes (could be subcontracted)
Manage ticketing through Eventbrite
Set up and prepare venues or co-ordinate external contractors for larger events
Website & Social Media
Manage the CMF website on a day-to-day basis, updating Homepage, News, Press, and Events, as well as ensuring other pages are up-to-date and adding new material
Liaise with web designer to perform more complex updates and redesigns
Manage CMFs’ Twitter & Facebook accounts on a day-to-day basis, engaging with and promoting the content of CMF Artists and aiming to widen CMF’s online reach
Managing annual applications
Be point of contact for all applicants throughout process
Promote CMF Artist Programme to graduating students at UK music colleges, teachers and heads of department, venues, festivals, other contacts
Ensure all application information and Conditions of Entry are up-to-date
Liaise with web designer to update online application form
Manage incoming application fees
Manage applications, logging applicant information in Excel spreadsheet
Ensure applicants are eligible by rigorously checking application forms, visas etc
Produce relevant materials for judges in Round 1 & 2
Support for other staff members
Support Managing Director with professional development workshops, mentoring and fundraising when required
Support Artist Manager with filming and recording projects
Support Artist Manager with admin for external CMF Artist bookings, such as social media support or sending images
Support for CMF Artists
Liaise with CMF Artists and web designer over creation of new websites
Support CMF Artists with social media when required
General
Manage office supplies
Answer CMF phone during office hours
Take minutes at board meetings and produce draft minutes
Attend and engage with workshops
Maintain and update CMF data bases and contact lists as relevant (all team does this)